🛡️ Add Scan Rules
Control which emails and meetings are ingested into SigParser—at the source.
💡 Use this feature to:
Exclude internal HR or recruiting communication
Prevent sensitive or irrelevant data (like vendors or personal contacts) from being ingested
Maintain a cleaner, more relevant relationship dataset
Adhere to GDPR regulations
In your SigParser account:
Go to Settings > Admin Settings > Mailbox Scan Rules
Click + Add to create a new rule
Choose a Rule Type:
Exclude & Forget – Removes matching Contact records. The Contacts will not be recreated, but emails and meetings will still be ingested, preserving relationship context and statistics for other Contacts.
Exclude & Purge All – Completely removes matching Contacts and purges all associated emails and meetings. Prevents any future ingestion involving the specified addresses. May affect statistics for other related Contacts.
Select a Match Type:
Email Address (e.g.,
hr@company.com)Email Domain (e.g.,
@vendor.com)
Enter the email address or domain you want to exclude
Click Add Rules and Delete Data
You can repeat this process to exclude additional domains or contacts as needed.
Marking Contacts as Private
You can also mark Contact or Company records as "Private," which will hide them from view unless the user has the appropriate Role & Permissions.
In your SigParser account:
Select the checkmark next to a Contact or Company record
Select Private.
For multiple records:
Select multiple Contact or Company Records
Select Update
Select Update Status Values
Select Private
Information from Outlook Contacts or Gmail Contacts can only be imported to SigParser via CSV import. If an Outlook or Gmail Contact is included in email or calendar correspondence, that information will be included in a scan.
If you have any questions, send us an email at support@sigparser.com. You can also book a demo session HERE.