How to Keep Your Act! Contacts Up to Date — Automatically
Companies using Act! CRM don't have good automatic Contact data entry options.
SigParser is a good solution for automatically populating Act! CRM systems with the Contact data found in your emails, meetings and address book Contacts.
📦 What this setup does
SigParser keeps your Act! Premium Cloud contact database up to date by using SigParser to maintain accurate contact records in Outlook or Google Contacts, and then synchronizing those contacts into Act!, creating an automated pipeline that keeps your CRM accurate, complete, and current as relationships evolve.
🔄 Step 1: Capture & Enrich Contacts with SigParser
SigParser subscription required for automatic Contact App syncing.
SigParser monitors your organization’s email activity (current and historical).
It parses email signatures and extracts relevant contact details — name, title, email, phone, address, etc.
It enriches these records automatically: removing generic or non-personal email addresses (e.g., marketing@), validating email deliverability, and updating job titles or company data when it changes.
Whenever SigParser detects updates, it exports the enriched/updated contact info to your team’s Outlook or Google Contacts address book.
At this stage, your “address book” reflects clean, enriched, up-to-date contact data — no manual entry required.
📨 Step 2: Sync Contacts from Outlook/Google into Act!
Synchronize contacts from Microsoft or Google into your Act! database. This makes it easy to bring SigParser-managed contacts into Act!.
How to enable contact sync in Act!:
Log into your Act! Premium Cloud account.
Navigate to Tools → Email/Calendar Tools → Sync Contacts, Email & Calendar.
Choose your email account (Outlook or Google) as the source for contacts.
Confirm the sync settings. Act! will then import all applicable contacts from your address book into your Act! database — creating new records or updating existing ones.
Once configured, this becomes a one-way sync: changes or new contacts in your Outlook/Google address book will flow into Act!.
Now, whenever SigParser enriches or updates contact data in your email address book, Act! will pick up those changes automatically — keeping your CRM in sync with real-world relationships.
✅ Why This Workflow Works
This combined setup offers several important advantages:
No manual data entry — email signature parsing and enrichment happens automatically, and contact updates flow through without human intervention.
Cleaner, more complete data — SigParser helps ensure contact information is valid, enriched, and de-duplicated before reaching Act!.
Continuous updates — as relationships evolve (job changes, new phone numbers, new email addresses), SigParser catches the changes and updates them; Act! sync brings those updates into your CRM.
Consistent CRM hygiene — by eliminating manual data handoffs, you reduce errors, stale data, and backlogs.
Scalable and efficient — this workflow works across entire teams without requiring additional headcount for data management.
🛠️ Summary: The Data Flow
Emails → SigParser scans & enriches contact data → exports to Outlook/Google Contacts → Act! syncs contacts into CRM → Act! database is always up-to-date
Once configured, this pipeline runs automatically — making sure your Act! contact database reflects the most current, accurate information available, with minimal manual effort.
More Info
If you have any questions, send us an email at support@sigparser.com. You can also book a demo session HERE.